Privacy Policy

Effective date: 9 May 2026 | Last updated: 9 May 2026

1. Introduction

Qbyte IT respects your privacy and is legally committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679 and applicable Romanian law. This Privacy Policy describes how we collect, use, process and protect your personal information when you visit our website or use our B2B IT solutions.

2. Identity of the Data Controller

Company name: Qbyte IT S.R.L.
Registered office: Str. Ana Aslan 12, Et. 2 Ap. 12, 557260, Șelimbăr, Sibiu County, Romania
CUI: 50955560 · EUID: ROONRC.J2024045133008
Contact email: contact@qbyte-it.com

3. The Data We Collect

We collect only the data necessary to provide our business-to-business services:

  • Contact data: Name, professional email address, phone number and company name, provided through our contact forms.
  • Technical data: IP address, browser type, operating system and browsing behaviour through cookies (only with explicit consent).
  • Service data: Details about infrastructure and business goals shared voluntarily during consultations.

4. Legal Basis and Purpose of Processing

Under Article 6 of the GDPR, we process your data on the basis of:

Performance of a contract: To assess infrastructure needs, provide quotes and deliver IT services.
Legitimate interest: To secure our network, prevent fraud and optimize our digital presence.
Consent: For non-essential cookies and marketing communications (which can be withdrawn at any time).

5. Data Retention Period

We keep personal data only for as long as necessary for the purposes described in this policy or to meet statutory, fiscal, and reporting legal requirements in Romania. Specifically:

  • General contact form inquiries: retained for up to 12 months from the date of submission, to facilitate resolving follow-up questions or disputes.
  • Contractual, invoicing, and accounting data: retained for 5 to 10 years in accordance with statutory and fiscal retention periods under Romanian tax and commercial laws (for example, supporting financial-accounting documents are archived for 10 years).

6. Your Rights Under the GDPR

As an EU resident, you have the following rights regarding your personal data:

  • The right of access (Article 15 GDPR)
  • The right to rectification (Article 16 GDPR)
  • The right to erasure / "Right to be forgotten" (Article 17 GDPR)
  • The right to restriction of processing (Article 18 GDPR)
  • The right to data portability (Article 20 GDPR)
  • The right to object (Article 21 GDPR)

To exercise these rights, send a request to contact@qbyte-it.com. We respond to all legitimate requests within 30 days.

7. Authorized Processors

We use the following third-party processors to provide our services, each in compliance with the GDPR:

  • Resend — sending contact emails and managing the newsletter list.
  • Vercel Analytics — anonymous website usage and performance statistics, with no tracking cookies.
  • Cal.com — scheduling consultations, if you use the booking feature.

8. Competent Supervisory Authority

If you believe the processing of your personal data infringes data protection law, you have the legal right to lodge a complaint with the National Supervisory Authority for Personal Data Processing (ANSPDCP):
Website: www.dataprotection.ro

9. Cookie Policy & Tracking Technologies

This website does not use tracking or advertising cookies. We use Vercel Analytics, a privacy-friendly web analytics and performance solution that operates without cookies and does not collect personal tracking data. The only local storage technologies used are:

  • theme — your visual theme preference (dark / light mode), stored in localStorage.
  • cookie-consent — your cookie banner choice, stored in localStorage.